A Learning Management System (LMS) provides opportunities to improve training programmes, not only with respect to results and outcomes but also when it comes to compliance. There are many industries, such as law or clinical research, which face pressures to deliver performance and progress improvements via training while also ensuring that strict compliance standards are met. A compliance-focused LMS can help any organisation to meet both of these goals.
The specific challenges of compliance
Where compliance is a key issue, there may be some very specific challenges for an organisation when it comes to training. These can include:
- Ensuring that team members are aware of the regulatory requirements that may have an impact on training and work
- Creating role specific training content
- Providing training managers with a way to track training and monitor completion
- Ensuring that there is proof that training has occurred, especially where this may be required as part of regulation
Best practices for a compliance-focused LMS
A compliance-focused LMS integrates three core functions that will enable compliance best practice to become deeply ingrained in the daily processes of any organisation.
- Automation. Content relating to relevant regulations can be automatically distributed via an LMS to ensure that it reaches all those who need to see it. In addition, automation provides a way to follow learner progress and to automatically keep track of completion to ensure that specific training has been undertaken by the right people. Certifications can also be automated – these provide evidence that the required training has been completed by those who need to do it. Automating the process via an LMS helps to avoid costly manual error, to ensure that the right content has gone to the right people and to upgrade the entire process so that it is significantly more transparent.
- Insight and analysis. For those businesses likely to face a compliance audit, an LMS has a crucial role to play. The system provides visibility of training programmes at any time, for whatever purpose, enabling learner compliance to be demonstrated, as and when required. An LMS offers this insight in real time, using data that is constantly updated, enabling compliance standards to be met and providing accurate perspective on where the business is in terms of compliance-focused training. Learners are able to manage their own journey while also being tracked by managers to ensure compliance standards are met.
- A single, central perspective. Access, assessments and updates are all much easier to deliver where there is one single, central location for all training data and documents. An LMS provides full cenralisation of all information, as well as a way to easily upload multimedia content and give learners access to it so that they can visit and revisit content until they are happy with the results.
Working with an LMS gives any business with compliance requirements a simple way to meet the required standards while still running an effective training programme. No matter what your industry, the right LMS is a crucial tool for ensuring best practice standards are met.